SharePoint 2013 - SPLessons

Chapter 14

Sharepoint List Views

SharePoint List Views

SharePoint list views can use filters and styles to show in different ways the information available in your lists and libraries. The truth is, there’s always a view activated in your list or library. The automatic standard view selected is normally “all items”.

Types of View  in SharePoint list

  • Standard View
  • Calendar View
  • Datasheet View
  • Gantt View
  • Access View
  • custom View in SharePoint Designer
  • Existing view

 

Standard view

This view displays your list and library items one row following another. Standard view is the default for most types of lists and libraries. You can customize the view in many different ways, such as by adding or removing columns from the view.

Calendar View

This view displays your list and library in a format similar to a wall calendar. You can apply daily, weekly, or monthly views in this format. This view can be helpful if you want to see the items in the list or library chronologically. Calendar views have requirements that differ from the other formats.

Datasheet View

This view displays list and library items in a grid, similar to a spreadsheet. This view, also known as Quick Edit, can be helpful if you have to edit many items in a list or library at the same time. This view is also helpful if you want to export your data to a spreadsheet or database program.

Gantt View

This view displays list and library items in bars that track progress. A Gantt view can help you manage projects. You can use this view, for example, to see which tasks overlap each other and to visualize overall progress.

Existing view

If an existing view is almost the view that you want, you can save time by using an existing view as the starting point for creating your new view.

Settings for views


Views have many settings to help make it easier for you to quickly find the information that you need in a list or library. The following are the settings for SharePoint views. All settings are not available for all types of views.

Default view

All lists and libraries have a default view, which is the view that people see when they go to the list or library. You can change the default view to any public view for that list or library; you cannot set a personal view as the default view. To delete a view that is the default view, you must first make another public view the default for that list or library.

Personal and public views

When you create a view, you can set the audience for the view to be personal or public. A personal view is a view that only you can see. A public view is a view that anyone can see.

Columns

The columns in a view contain the information that you need to see for list or library items. Columns, in combination with other features of views, such as filters, can help you see only the information that is most important to your work. This is especially helpful if the list or library contains lots of items.

Gantt Columns

Select the columns that will be in the Gantt view. Title is a required text field. Start Date, and Due Date are required date fields. When you select a column, such as Title, if no option displays in the drop-down list, you must create the column to support this view.

Sort

Set the order in which items appear in the view. You can have up to two criteria. For example, show the items in a task list sorted by priority and then by due date.

Filter

Configure a view to display a subset of the items in a list or library by filtering them with information in columns of the list or library. For example, a view can show the documents in a library that are for a specific project.

Tabular View

Provides check-boxes for each item so that users can select multiple list or library items to perform bulk operations. This can save lots of time if many items in a list or library must be changed. For example, a user can select and check out multiple documents.

Group By

Group list and library items by information in the columns. For example, group the items in a task list by priority and then percent complete.

Totals

Displays summary calculations for the columns in the view, such as: count, average, maximum, minimum. By setting the title column to Count in a document library.

Style   

Determines the layout for the view, such as newsletter.

Folders  

Select Show items in folders to display the list or library folders in the view with the items. Select Show all items without folders to display only the list or library items in the view, also referred to as a flat view. You may also be able to select whether the view that you are creating is applicable in all folders, in only the top-level folder, or in folders of a specific content type.

Item limit

You can specify how many items are displayed at the same time (batches) in each view or the total number of items that the view will display. The larger the batch of items in a view, the longer it takes to download in the browser.

Mobile   

You can specify that this view is for mobile devices, is the default mobile view for mobile devices, and the number of items to display in the list view Web Part for this view. This option is not available for all lists and libraries. The view must be a public view.