NIACL Assistant - SPLessons

NIACL Assistant General Instructions

Chapter 11

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NIACL Assistant General Instructions

shape Introduction

NIACL Assistant General Instructions are provided to familiarize the candidates with the different policies and regulations of the Examination, Examination center and in general about the Do’s and Dont’s in the recruitment process. This chapter covers the instructions pertaining to but not limited to: what kind of stationery items to be carried inside the examination hall, particulars to be noted, during the examination, end of the examination, proof of identity to be submitted, action against guilty of misconduct found.

i. The possibility for occurrences of some problem in administration of the examination cannot be ruled out completely which may impact test delivery and/ or result from being generated. In that event, every effort will be made to rectify the problem, which may include shifting the candidates to the other centers or to conduct another examination if considered necessary. Decision of the Company in this regard shall be final. Candidate not willing to accept such change shall loose his/her candidature for this exam.

ii. Decision of the Company in all matters relating to recruitment will be final and binding on the candidate. No correspondence or personal enquiries shall be entertained in this regard.

iii. If the examination is held in more than one session, the scores across various sessions will be equated to adjust for slight differences in difficulty level of different test batteries used across sessions. More than one session is required if the nodes capacity is less or some technical disruption takes place at any centre or for any candidate.

iv. The responses (answers) of individual candidates will be analysed and compared with those of other candidates to detect patterns of similarity of right and wrong answers. If in the analytical procedure adopted by the Company in this regard, it is inferred/ concluded that the responses have been shared and scores obtained are not genuine/ valid, The Company reserves the right to cancel the candidature of the concerned candidates and the result of such candidates (disqualified) will be withheld.

v. Instances for providing incorrect information and/ or process violation by a candidate detected at any stage of the selection process will lead to disqualification of the candidate from the selection process and he/ she will not be allowed to appear in any NIA (The New India Assurance Company Ltd.) recruitment process in the future. If such instances go undetected during the current selection process but are detected subsequently, such disqualification will take place with retrospective effect.

vi. While applying on-line for the post, the applicant should ensure that he/ she fulfils the eligibility and other norms mentioned above as on the specified dates and that the particulars furnished by him/her are correct in all respects. In case it is detected at any stage of recruitment that a candidate does not fulfill the eligibility norms and/ or that he/ she has furnished any incorrect/ false information or has suppressed any material facts, his/ her candidature will stand cancelled. If any of these shortcomings is/ are detected even after appointment, his/ her services are liable to be terminated.

vii. Candidates are advised in their own interest to apply online much before the closing date and not to wait till the last date to avoid the possibility of disconnection/ inability/ failure to log on to the website on account of heavy load on internet or website jam.

viii. Company does not assume any responsibility for the candidates not being able to submit their applications within the last date on account of any reason whatsoever.

ix. Not more than one application should be submitted by any candidate. In case of multiple Applications, only the latest valid (completed) application will be retained and the application fees/ intimation charges paid for the other multiple registration(s) will stand forfeited.

x. Applicants are advised to keep their registered e-mail lD and mobile number mentioned in the online application active during the recruitment exercise for communication if any.

xi. The selection of the candidates will be on the basis of Online Main examination subject to qualifying the Regional Language Test.

The Company reserves the right to hold any other test wherever deemed necessary as well as the right to add, delete or allot any centre at its discretion.

xii. Admission to Online examination will be purely provisional without verification of age/ qualification/ category (SC/ ST/ OBC/ PWD/ EXS) etc. of the candidates with reference to documents.

xiii. Documents relating to Age/ Qualification/ Category etc. will have to be submitted at the time of Regional Language Test by the candidates called for the same. Caste certificate by candidates seeking reservation as SC/ ST/ OBC in the prescribed proforma from the competent authority indicating clearly the candidate’s caste, the Act/ Order under which the caste is recognized as SC/ ST/ OBC and the village/town the candidate is originally a resident of.

xiv. At any stage if falsification of caste certificate is noticed, the candidature will stand cancelled automatically.

xv. The candidates will have to appear for the tests at their own cost. SC/ ST/ PWD candidates called for Regional Language Test, are entitled to 2nd class to & fro railway fare/bus fare by shortest route on production of evidence of travel (Rail/ bus ticket/ receipt etc.)..

xvi. Candidates serving in Government! Quasi Government Offices, Public Sector undertaking including Nationalised Banks, financial institutions and other institutions will be required to submit ‘No Objection Certificate’ from their employer at the time of Regional Language Test, failing which their candidature may not be considered and travelling expenses, if any otherwise admissible, will not be paid. Candidates who are selected are required to submit discharge letter/ relieving letter from their employer (Govt/ Public sector/ Private) at the time of joining the company, WITHOUT WHICH THEY WILL NOT BE ALLOWED TO JOIN.

xvii. Appointment of selected candidates is subject to their being found medically fit as per the requirement of the Company. Such appointment will also be subject to the service and conduct rules of the Company.

xviii. DECISIONS OF THE COMPANY IN ALL MATTERS REGARDING ELIGIBILITY, CONDUCT OF ONLINE EXAMINATION, OTHER TESTS, SELECTION WOULD BE FINAL AND BINDING ON ALL CANDIDATES. NO REPRESENTATION OR CORRESPONDENCE WILL BE ENTERTAINED BY THE COMPANY IN THIS REGARD.

xix. The Company reserves the right to post the selected candidate anywhere in the state/ UT for which the candidate has applied.

Any request for any kind of change in posting will not be entertained for any reason whatsoever. Any request for extension in joining time will not be entertained.

xx. The Company reserves the right to transfer any candidate anywhere in India even before the expiry of 3 year period from the initial place of posting.

xxi. Any legal proceedings in respect of any matter of claim or dispute arising out of this advertisement and/ or an application in response thereto can be instituted only in Mumbai. Courts! tribunals/ forums at Mumbai only shall have sole and exclusive jurisdiction to try any cause/ dispute.

xxii. Selected candidates will be governed by the terms and conditions of the Service Regulations of the Company in force in which he/ she is appointed.

xxiii. Use of Mobile Phones calculator or any such devices is strictly prohibited inside the examination hall. Candidates before entering examination premises are likely to be frisked to ensure compliance with followings:

    a) Mobile phones or any other communication devices are not allowed inside the premises where the examination is being conducted. Any infringement of these instructions shall entail cancellation of candidature and disciplinary action including ban from future examinations.

    b) Candidates are advised in their own interest not to bring any of the banned items including mobile phones to the venue of the examination as no arrangement of safekeeping will be available.


xxiv. Candidate’s admission to the Online test/ Regional Language Test is strictly provisional. The mere fact that the call letter has been issued to the candidate does not imply that his/her candidature has been finally cleared by the Company.

xxv. The Company reserves the right to cancel the above Recruitment Exercise at any stage of the process without assigning any reason thereof.

IN CASE OF ANY DISCREPANCIES, THE DETAILED ADVERTISEMENT PUBLISHED IN THE RECRUITMENT SECTION OF OUR WEBSITE WWW.NEWINDIA.CO.IN SHALL BE FINAL. CANDIDATES ARE ADVISED TO VISIT THE ‘RECRUITMENT’ SECTION OF OUR WEBSITE FOR DETAILED ADVERTISEMENT, TO APPLY ONLINE AND FOR FURTHER UPDATES ON THE RECRUITMENT.

Canvassing in any form will be a disqualification.


shape Instructions

NIACL Assistant General Instructions – Prohibited Items to the Exam Center:

  • Any stationery item like textual material (printed or written), bits of papers, Geometry/Pencil Box, Plastic Pouch, Calculator, Scale, Writing Pad, Pen Drives, Log Table, Electronic Pen/ Scanner.
  • Any communication device like Mobile Phone, Bluetooth, Earphones, Microphone, Pager, Health Band etc.
  • Other items like Goggles, Handbags, Hairpin, Hairband, Belt, Cap, Any watch/Wrist Watch, Camera, Any metallic item, Any eatable item opened or packed, water bottle.
  • Any other item which could be used for unfair means for hiding communication devices like camera, blue tooth devices etc.


NIACL Assistant General Instructions – Particulars to be Noted

  • Please note carefully your Roll Number, date, time and venue for the examination given.
  • Please do not bring any valuable belongings except the essential materials required for the examinations.
  • Students should report at the centre
  • Do not leave your seat unless you are allowed.


NIACL Assistant General Instructions – Punctuality in Attendance

  • Candidates should be present at the examination hall at least 30 minutes prior to reporting time.
  • Candidates arriving late will not be permitted to enter the Examination Hall.


NIACL Assistant General Instructions – Compliance with Instructions

  • You should scrupulously follow the instructions given by test administrators and the invigilators at all the stages of the examination for which you have been called.
  • If you violate the instructions you will be disqualified and may also be asked to leave the examination hall.


NIACL Assistant General Instructions – Use of Books, Notes, Calculators & Cell Phones

  • No calculator separate or with watch is allowed inside the examination hall.
  • No Cell phones will be allowed inside the examination hall.
  • No books, slide rulers, note books or written notes will be allowed inside the examination hall.


NIACL Assistant General Instructions – Use of Stationery

  • You must bring stationery such as pencils and ball point pen with you.


NIACL Assistant General Instructions – Rough work

  • You should do all the necessary rough work on sheet provided only. After the online test is over, you should hand over the sheet, given for rough work to the invigilator.
  • Any candidate who does not return the above material or is found to attempt to take or pass on the questions or answers inside or outside the examination hall will be disqualified and the organization may take further action against him as per rules of the Company.


shape Guide

NIACL Assistant General Instructions – Guidelines for Photograph
Before applying online, a candidate will be required to have a scanned (digital) image of his / her photograph, signature, left thumb impression and written declaration as per specifications given below

1. Photograph Image (4.Scm x 3.5cm):

  • Photograph must be a recent passport style colour picture

  • Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.

  • Look straight at the camera with a relaxed face

  • If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no harsh shadows

  • If you have to use flash, ensure there’s no “red-eye”

  • If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.

  • Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.

  • Dimensions 200 x 230 pixels (preferred)

  • Size of file should be between 20kb-50 kb

  • Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of scanning.


2. Signature, Left Thumb Impression and Hand-Written Declaration Image::

  • The applicant has to sign on white paper with Black Ink pen.

  • The applicant has to put his left thumb impression on a white paper with black or blue ink.

  • The applicant has to write the declaration in English clearly on a white paper with black ink

  • The signature, left thumb impression and the hand written declaration should be of the applicant and not by any other person.

  • The signature will be used to put on the Call Letter and wherever necessary.

  • If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the examination, does not match the signature uploaded, the applicant will be disqualified.

  • Dimensions 140 x 60 pixels (preferred)

  • Size of file should be between 1Okb- 20kb for Signature and left thumb impression.

  • For hand written declaration size of file should be 20kb – 50 kb

  • Ensure that the size of the scanned image is not more than 20kb or 50 kb (for hand written declaration)

  • Signature I Hand written declaration in CAPITAL LETTERS shall NOT be accepted.


3. Scanning the Documents:

  • Set the scanner resolution to a minimum of 200 dpi (dots per inch)

  • Set Color to True Color

  • File Size as specified above

  • Crop the image in the scanner to the edge of the photograph/ signature/ left thumb impression/ hand written declaration, then use the upload editor to crop the image to the final size (as specified above).

  • The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.

  • Candidates using MS Windows/ MSOffice can easily obtain documents in .jpeg format not exceeding 50kb (photograph and hand written declaration) & 20kb (signature and left thumb impression) by using MS Paint or MS Office Picture Manager. Scanned documents in any format
    can be saved in .jpg format by using ‘Save As’ option in the File menu and size can be reduced below 50 kb (photograph and hand written declaration) & 20 kb (signature and left thumb impression) by using crop and then resize option (Please see point (i) & Oi)above for the pixel size) in the ‘Image’ menu. Similar options are available in other photo editor also.

  • If the file size and format are not as prescribed, an error message will be displayed.
    While filling in the Online Application Form the candidate will be provided with a link to upload his/ her photograph, signature, left thumb impression and hand written declaration.


4. Procedure for Uploading the documents:

  • There will be separate links for uploading Photograph, Signature, left thumb impression and hand written declaration

  • Click on the respective link “Upload Photograph/ Signature/ left thumb impression/ hand written declaration”

  • Browse and Select the location where the Scanned Photograph/ signature/ left thumb impression/ hand written declaration file has been saved.

  • Select the file by clicking on it.

  • Click the ‘Open/ Upload’ button


Your Online Application will not be registered unless you upload your Photograph, signature, left thumb impression and hand written declaration as specified.


shape At Center

NIACL Assistant General Instructions – During Examination

  • You are not allowed to communicate by word of mouth or otherwise with other candidates (this includes the time when answer scripts are being collected).
  • Please raise your hand if you wish to communicate with an invigilator.
  • Unless granted permission by an invigilator, you are not allowed to leave your seat.
  • Once you have entered the examination hall, you will not be allowed to leave the hall until one hour after the examination has commenced.
  • If, for any reason, you are given permission to leave the hall temporarily, you must be accompanied by an invigilator throughout your absence from the examination hall. You are required to leave your handphone on your desk when you leave the hall temporarily.
  • All answers, with the exception of graphs, sketches, diagrams, etc. should be written in black or blue pen unless otherwise specified. Answers written in pencil will not be marked. The blank pages in the answer book are to be used only for candidates’ rough work. Solutions or any other materials written on these blank pages will not be marked.
  • Do not write on, mark, highlight or deface any reference materials provided for the examination. If found doing so, the reference materials will be removed from your use for the rest of the examination and you will be made to pay for the cost of the materials that have to be replaced.


NIACL Assistant General Instructions – End of the Examination

  • You are NOT allowed to leave the examination hall during the last 15 minutes of the examination and during the collection of the answer scripts. All candidates must remain seated throughout this period for invigilators to properly account for all answer scripts to be collected.
  • Do NOT continue to write after the examination has ended. You are to remain seated quietly while your answer scripts are being collected and counted.
  • No papers, used or unused, may be removed from the examination hall. You may take your own question paper with you unless otherwise instructed.
  • You are to stay in the examination hall until the Chief Invigilator has given the permission to leave. Do NOT talk until you are outside of the examination hall.
  • You are responsible to ensure that your answer scripts are submitted at the end of the examination. If you are present for the examination and do not submit your answer script, you will be deemed to have sat for and failed the examination concerned. Any unauthorized removal of answer script or part of answer script from the examination hall would deem the answer script as null and void.
  • Once dismissed, you should leave the examination hall quickly and quietly, and remember to take your personal belongings with you.


NIACL Assistant General Instructions – Proof of Identity:
The candidates must bring one photo identity proof such as passport/ Adhar/ PAN Card/ Driving License/ Voter’s Id Card/ Bank Passbook with duly attested Photograph/ Identity Card issued by School or College/ Gazetted Officer in the official letterhead in original as well as a self-attested Photocopy thereof. The photocopy of Identity proof should be submitted along with call letter to the invigilators in the examination hall, failing which or if the identity of candidates is in doubt the candidate will not be permitted to appear for the test.

NIACL Assistant General Instructions – Guilty of Misconduct:
Candidates are advised in their own interest that they should not furnish any particulars that are false, tampered with or fabricated and should not suppress any material information while submitting an online application.

At the time of examination and Regional Language Test or in a subsequent selection procedure, if a candidate is (or has been) found guilty of –

  • Using unfair means or

  • Impersonating or procuring impersonation by any person or

  • Misbehaving in the examination hall or disclosing, publishing, reproducing, transmitting, storing or facilitating transmission and storage of contents of the testis) or any information therein in whole or part thereof in any form or by any means, verbal or written, electronically or mechanically for any purpose or

  • Resorting to any irregular or improper means in connection with his/her candidature or

  • Obtaining support for his/her candidature by any unfair means or

  • Carrying mobile phones or similar electronic devices of communication in the examination hall, such a candidate may in addition to rendering himself/ herself liable to criminal prosecution, be liable:
    i. To be disqualified from the examination for which he/she is a candidate.

    ii. To be debarred, either permanently or for a specified period, from any examination conducted by The New India Assurance Co. Ltd.

    iii. For termination of service, if he/ she has already joined The New India Assurance Co. Ltd.