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SBI Clerk JA General Instructions

Chapter 11

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SBI Clerk JA General Instructions

SBI Clerk Junior Associates General Instructions 2018

shape Instructions

SBI Clerk JA General instructions are provided to familiarize the candidates with the different policies and regulations of the Examination, Examination center and in general about the Do’s and Dont’s in the recruitment process. This chapter covers the instructions pertaining to but not limited to: what kind of stationery items to be carried inside the examination hall, particulars to be noted, during examination, end of examination, proof of identity to be submitted, action against guilty of misconduct found.

SBI Clerk JA General Instructions – Prohibited Items to the Exam Center:

  • Any stationery item like textual material (printed or written), bits of papers, Geometry/Pencil Box, Plastic Pouch, Calculator, Scale, Writing Pad, Pen Drives, Log Table, Electronic Pen/Scanner.

  • Any communication device like Mobile Phone, Bluetooth, Earphones, Microphone, Pager, Health Band etc.

  • Other items like Goggles, Handbags, Hairpin, Hairband, Belt, Cap, Any watch/Wrist Watch, Camera, Any metallic item, Any eatable item opened or packed, water bottle.

  • Any other item which could be used for unfair means for hiding communication devices like camera, blue tooth devices etc.


SBI Clerk JA General Instructions – Particulars to be Noted

  • Please note carefully your Roll Number, date, time and venue for the examination given.

  • Please do not bring any valuable belongings except the essential materials required for the examinations.

  • Students should report at the centre

  • Do not leave your seat unless you are allowed.


SBI Clerk JA General Instructions – Punctuality in Attendance

  • Candidates should be present at the examination hall at least 30 minutes prior to reporting time.

  • Candidates arriving late will not be permitted to enter the Examination Hall.


SBI Clerk JA General Instructions – Compliance with Instructions

  • You should scrupulously follow the instructions given by test administrators and the invigilators at all the stages of the examination for which you have been called.

  • If you violate the instructions you will be disqualified and may also be asked to leave the examination hall.


SBI Clerk JA General Instructions – Use of Books, Notes, Calculators & Cell Phones

  • No calculator separate or with watch is allowed inside the examination hall.

  • No Cell phones will be allowed inside the examination hall.

  • No books, slide rulers, note books or written notes will be allowed inside the examination hall.


SBI Clerk JA General Instructions – Use of Stationery

  • You must bring stationery such as pencils and ball point pen with you.


SBI Clerk JA General Instructions – Rough work

  • You should do all the necessary rough work on sheet provided only. After the online test is over, you should hand over the sheet, given for rough work to the invigilator and after the Descriptive Paper (DP) is over you should hand over the DP to the invigilator before leaving the room.

  • Any candidate who does not return the above material or is found to attempt to take or pass on the questions or answers inside or outside the examination hall will be disqualified and the Bank may take further action against him as per rules of the Bank.



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SBI Clerk JA General instructions – Guidelines for Photograph & Signature
Before applying online, a candidate will be required to have a scanned (digital) image of his/her photograph and signature as per the specifications mentioned below.


  • Photograph must be a recent passport style color picture.

  • Make sure that the picture is in color, taken against a light-colored, preferably white, background.

  • Look straight at the camera with a relaxed face.

  • If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no harsh shadows.

  • If you have to use flash, ensure there’s no “red-eye”.

  • If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.

  • Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.

  • Dimensions 200 x 230 pixels (preferred).

  • Size of file should be between 20kb–50 kb.

  • Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of colors etc., during the process of scanning.

  • The applicant has to sign on white paper with Black Ink pen.

  • The signature must be signed only by the applicant and not by any other person.

  • The signature will be used to put on the Call Letter and wherever necessary.

  • If the Applicant’s signature on the answer script, at the time of the examination, does not match the signature on the Call Letter, the applicant will be disqualified.

  • Dimensions 140 x 60 pixels (preferred).

  • Size of file should be between 10kb – 20kb.

  • Ensure that the size of the scanned image is not more than 20kb.

  • Signature in CAPITAL LETTERS shall NOT be accepted.

  • Set the scanner resolution to a minimum of 200 dpi (dots per inch).

  • Set Color to True Color.

  • File Size as specified above.

  • Crop the image in the scanner to the edge of the photograph/signature, then use the upload editor.

  • to crop the image to the final size (as specified above).

  • The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg. Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.

  • Candidates using MS Windows/MSOffice can easily obtain photo and signature in .jpeg format not exceeding 50kb & 20kb respectively by using MS Paint or MSOffice Picture Manager. Scanned photograph and signature in any format can be saved in .jpg format by using ‘Save As’ option in the File menu and size can be reduced below 50 kb (photograph) & 20 kb(signature) by using crop and then resize option (Please see point (i) & (ii) above for the pixel size) in the ‘Image’ menu. Similar options are available in other photo editor also.

  • If the file size and format are not as prescribed, an error message will be displayed.

  • While filling in the Online Application Form the candidate will be provided with a link to upload his/her photograph and signature.

  • There will be two separate links for uploading Photograph and Signature.

  • Click on the respective link Upload Photograph / Signature.

  • Browse and Select the location where the Scanned Photograph / Signature file has been saved.

  • Select the file by clicking on it.

  • Click the ‘Open/Upload’ button. The respective files will be uploaded.

  • Make sure to enter all the details correctly. Do not misspell any important information especially the Names, Degrees and every other detail. Any discrepancies/mismatches will result in getting debarred from the selection process.

  • Online Application will not be registered unless the candidate uploads a photograph and signature as specified.

  • In case the face in the photograph or signature is unclear, the candidate’s application may be rejected.

  • After uploading the photograph/ signature in the online application form candidates should check that the images are clear and have been uploaded correctly.

  • In case the photograph or signature is not prominently visible, the candidate may edit his/ her application and re-upload his/ her photograph or signature, prior to submitting the form.

  • After registering online, candidates are advised to take a printout of their system generated online application forms.


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SBI Clerk JA General instructions – During Examination

  • You are not allowed to communicate by word of mouth or otherwise with other candidates (this includes the time when answer scripts are being collected).

  • Please raise your hand if you wish to communicate with an invigilator.

  • Unless granted permission by an invigilator, you are not allowed to leave your seat.

  • Once you have entered the examination hall, you will not be allowed to leave the hall until one hour after the examination has commenced.

  • If, for any reason, you are given permission to leave the hall temporarily, you must be accompanied by an invigilator throughout your absence from the examination hall. You are required to leave your handphone on your desk when you leave the hall temporarily.

  • All answers, with the exception of graphs, sketches, diagrams, etc. should be written in black or blue pen unless otherwise specified. Answers written in pencil will not be marked. The blank pages in the answer book are to be used only for candidates’ rough work. Solutions or any other materials written on these blank pages will not be marked.

  • Do not write on, mark, highlight or deface any reference materials provided for the examination. If found doing so, the reference materials will be removed from your use for the rest of the examination and you will be made to pay for the cost of the materials that have to be replaced.


SBI Clerk JA General instructions – End of the Examination

  • You are NOT allowed to leave the examination hall during the last 15 minutes of the examination and during the collection of the answer scripts. All candidates must remain seated throughout this period for invigilators to properly account for all answer scripts to be collected.

  • Do NOT continue to write after the examination has ended. You are to remain seated quietly while your answer scripts are being collected and counted.

  • No papers, used or unused, may be removed from the examination hall. You may take your own question paper with you unless otherwise instructed.

  • You are to stay in the examination hall until the Chief Invigilator has given the permission to leave. Do NOT talk until you are outside of the examination hall.

  • You are responsible to ensure that your answer scripts are submitted at the end of the examination. If you are present for the examination and do not submit your answer script, you will be deemed to have sat for and failed the examination concerned. Any unauthorised removal of answer script or part of answer script from the examination hall would deem the answer script as null and void.

  • Once dismissed, you should leave the examination hall quickly and quietly, and remember to take your personal belongings with you.


SBI Clerk JA General instructions – Proof of Identity:
The candidates must bring one photo identity proof such as passport/Aadhar/ PAN Card/Driving Licence/Voter’s Card/Bank Passbook with duly attested Photograph/Identity Card issued by School or College/Gazetted Officer in the official letter head in original as well as a self-attested Photocopy thereof. The photocopy of Identity proof should be submitted along with call letter to the invigilators in the examination hall, failing which or if identity of candidates is in doubt the candidate will not be permitted to appear for the test.

SBI Clerk JA General instructions – Guilty of Misconduct:
(a) Candidates are cautioned that they should not furnish any particulars that are false, tampered/fabricated and they should not suppress any material information while filling up the application form.

(b) At the time of examination, if a candidate is (or has been) found guilty of:

    (i) using unfair means during the examination or

    (ii) impersonating or procuring impersonation by any person or

    (iii) misbehaving in the examination hall or

    (iv) resorting to any irregular or improper means in connection with his/her candidature for selection or

    (v) obtaining support for his/her candidature by any unfair means, such a candidate may, in addition to rendering himself/herself liable to criminal prosecution, will also be liable:

    • To be disqualified from the examination for which he/she is a candidate.
    • To be debarred, either permanently or for a specified period, from any examination or recruitment conducted by Bank.


(c) The Bank would be analyzing the responses of a candidate with other appeared candidates to detect patterns of similarity. On the basis of such an analysis, if it is found that the responses have been shared and scores obtained are not genuine/valid, the Bank reserves the right to cancel his/ her candidature.

(d) Use of Mobile phones, Pagers, Calculator or any Such Devices:

    i) Mobile phones, pagers or any other communication devices are not allowed inside the premises where the examination/interview is being conducted. Any infringement of these instructions shall entail cancellation of candidature and disciplinary action including ban from future examinations.

    ii) Candidates are advised in their own interest not to bring any of the banned item including mobile phones/pagers etc. to the venue of the examination, as arrangement for safekeeping cannot be assured.

    iii) Candidates are not permitted to use or have in possession of calculators in examination premises.